Administrative Assistant (Part-time)

Description

Currently, PUBLIC is seeking an energetic Administrative Assistant for a permanent part-time position. Your experience, positive attitude, and passion for client service will ensure the day-to-day operations of our busy and vibrant office run smoothly and efficiently.

First impressions

§ Greet visitors, contractors, and clients

§ Respond to phone and email inquiries

§ Receive mail and coordinate deliveries

§ Monitor cleanliness of the common areas

Financial Administration

§ Administrate expenses by receiving, processing and verifying invoices

§ Maintain historical records of all invoices, reports, receipts, and cheques by saving documents properly on the network

§ Perform bookkeeping tasks when required by the Administrator

Human Resources Coordination

§ Assist the Administrator in onboarding new staff members when required

§ Assist the Administrator in maintaining employee records and tracking vacation requests

§ Assist the Senior Associate with recruitment efforts when required

Office Administration

§ Assist in coordination and organization of office meetings, events, and seasonal parties

§ Organize the office printer area, and waste management

§ Assist resource scheduling

§ Assist in inventory and procurement

§ Assist in travel booking when required

§ Perform administrative duties assigned by the Administrator

Executive Support

§ Assist the Principals and Associate Principal with administrative tasks when required.

§ Maintain a high level of confidentiality when performing tasks required by the Executive team.

Skills and Qualifications:

§ Diploma or degree from an accredited business administration program or equivalent. Preferably with a specialization in Accounting or Bookkeeping

§ At least 2 years of administrative experience in a medium size firm

§ Strong knowledge of 365 Suite

§ Excellent communication skills and customer service

§ Knowledge in Professional Governance Act and Employment Standards Act preferred

§ At least 1 year of bookkeeping and Sage 50 experience preferred

§ Must be legally permitted to work in Canada

What you can expect from the company:

§ This role initially offers part-time hours, 20-25 hours per week, but could potentially transition into full-time employment

§ Competitive salary from $21-$24 per hour, commensurate with education and experience.

§ Paid vacation plus 3.5 days paid time off over Christmas

§ Professional development allowance every year

Schedule:

§ 4–5-hour shift

§ Monday to Friday from 8:30AM to 1:30PM, shifts are negotiable

Contact Info:

Please forward your resume and cover letter (max 10mb) with the subject heading: “Part-time Administrative Assistant” by email to: [email protected]. While we thank all applicants for their interest, only those selected for interview will be contacted at this time.

Job Type: Part-time

Pay: $21.00-$25.00 per hour

Expected hours: 25 per week

Benefits:

• Paid time off

Schedule:

• 4 hour shift
• Monday to Friday
• Morning shift

Supplemental pay types:

• Overtime pay

Education:

• Bachelor's Degree (preferred)

Experience:

• Bookkeeping: 1 year (preferred)
• Administrative experience: 2 years (required)

Work Location: In person

Application deadline: 2024-06-21
Expected start date: 2024-06-24

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