- Administative Assistance

- Email Management

- Calendar Management

- Scheduling, Organizing, Preparing Reports

WORK EXPERIENCE

EXECUTIVE ASSISTANT OF C.E.O.

SHAMEL FOOD COMPANY LTD. – RIYADH, K.S.A.- May 2021 – July 2023

• Managing CEO’s calendar (arranging/setting up meetings), updating and informing business partners (or guest/s) to confirm appointments, and guiding them thoroughly (on both physical and online meetings).
• Acting as the point of contact among executives, employees, clients, and other external partners.
• Providing executive-level support and entertaining CEO’s (and office) guest/s.
• Making travel and accommodation arrangements and preparing expense reports.
• Preparing daily, weekly, and monthly or quarterly reports.
• Act as an office manager by keeping up with office supply inventory (CEO Office).
• Organizing and maintaining the office filling system.
• Providing administrative assistance, such as writing and drafting emails, preparing communications on the executive’s behalf, and keeping up with correspondence based on their needs (whether internally or externally).
• Performing minor accounting duties (e.g. preparing income statement and such).
• Keep tracking records of CEO’s personal file.

GENERAL ADMINISTRATION STAFF

ARIZONA GOLF RESORT – RIYADH, K.S.A.- Nov. 2019 – Sep. 2020

• Taking office calls and responding to emails in a polite and appropriate demeanor from outside requestors and tenants.
• Maintaining empty units for cleanliness, ensuring quality control, and checking for proper maintenance standards in preparation for renting/on-boarding.
• To schedule and invoice maid service for requesting tenants/units.
• To process passes/IDs related to tenants’ domestic staff and shop staffs’ entrance into the property, as well as IDs for AGR personnel and Golf Membership.
• To maintain stock and issue water and laundry supplies, hotel amenities, uniforms, and medicines to appropriate staff/department.
• To carry out on-boarding /off-boarding tasks related to move in/out

PROFESSIONAL SKILLS

• Strong problem solving, critical thinking and analyzing skills
• Excellent verbal, written and interpersonal skills
• Knowledgeable in using MS Office (such as Word, PowerPoint, Excel, Access, Project, PDF)
• Knowledge in Adobe Photoshop & PhotoScape
• Photography skilled & editing high quality photos
• Experienced video editor
• Have used Calendly, Monday.com, Zoom, Teams, Outlook, Slack, Google Workspace, Loom, Canva, Dynamics

AFFILIATION

Junior Philippine Institute of Accountants- June 2014-2018

Position: Documentary

SEMINARS ATTENDED

Accounting for Non-Accountants Computerized Accounting System

Human Resource Management & Training Effective Accounting and Bookkeeping Youth Summit

Performing Substantive Audit Tests Photography 101

Basics of Enabling Innovators

• To file, track, report any accidents or issues with tenants, units, facilities, staff, etc. to the appropriate file/supervisor/department.
• To maintain coordination with GM & CEO for emails, calls, request, approvals, scheduling of meetings, and any needs they may have for general office work.
• To record/inform for access of outside visitors for the purpose of meetings, guests, house sitting, deliveries, and outside contractors.
• To disseminate important notices and information.
• Prepares purchase order of the goods and the items bought outside, log of goods received in and issued out in the inventory system on a consistent monitored basis.
• To sale, request, receive, record, and action issue-out of all items for Soft packs/Hard packs sold.

SECRETARY/LEAD DOCUMENT CONTROLLER

FENDA TELECOM & CONSTRUCTIONS – RIYADH, K.S.A.-Feb. 2019 – Oct. 2019

• Coordinated Operational Excellence Communication Team.
• Develop materials to document operational end-to-end process flows
• Checking files from Egypt & Riyadh team and distributes the completed sites to printing department
• Check for accuracy and edit files, like documentation contracts
• Review and update technical documents and corrected the spotted errors (e.g. manuals and workflows)
• Edit & Finalize the Engineering materials using AutoCAD
• Prepare & Distribute project-related copies to internal teams
• File documents in physical and digital records
• Retrieve files as requested by employees and clients