Profile Title
EXECUTIVE VIRTUAL ASSISTANT
In Metro Manila, PhilippinesAbout Me
With over 6 years of comprehensive experience as an executive administrative assistant and virtual assistant, coupled with my proficiency in project management, I am confident in my ability to contribute effectively to your team.
In my previous roles, I have successfully managed administrative processes, ensuring seamless operations and optimal efficiency. My experience spans various facets of virtual assistance, including e-commerce, lead generation, social media management, email marketing, property and project management, recruitment, and real estate. This diverse background has equipped me with a versatile skill set that I am eager to leverage in this position.
My strengths in file management, database administration, and efficient mail handling, skills that are essential for excelling in project management and virtual assistance. I am proficient in using Microsoft Office suite, including spreadsheets and word documents, as well as Google Workspace, enabling me to handle tasks with ease and precision.
Additionally, I am adept at utilizing digital tools such as ClickUp, Asana, and Trello to streamline workflows and enhance productivity. Moreover, my clear and concise communication style facilitates smooth collaboration and ensures effective information dissemination across teams.
I look forward to the opportunity to further discuss how my background, skills, and passions align with your team's objectives.
Recent VA experience
Communication & Email Management:
- Handle incoming and outgoing communications on behalf of the CEO
- Organize, sort, respond to, and prioritize emails across three different company email accounts and two personal accounts.
- Ensure all correspondence is addressed promptly.
Scheduling:
- Manage and prioritize schedules across the three different company calendars and personal events.
- Ensure optimal time management and conflict resolution in scheduling.
Meeting Coordination:
- Organize and coordinate executive meetings and conferences. Take detailed minutes and distribute them accordingly. Follow up on action items to ensure completion.
Travel Coordination:
- Arrange travel itineraries including flights, accommodations (hotels/Airbnbs), and restaurant reservations.
- Ensure optimal travel experiences by coordinating with service providers for best accommodations and dining experiences.
Relationship Management:
- Maintain and update Customer Relationship Management (CRM) systems.
- Manage key relationships and coordinate meetings through proactive outreach.
Financial Administration:
- Handle payments of bills and taxes
- Manage and submit reports for business & personal expenses incurred by the CEO. Ensure timely and accurate accounting practices.
- Maintain personal financial documents such as balance sheets and credit card summaries.
- Monitor personal expenditure.
Document & Presentation Management:
- Assemble key documents and presentations required for meetings, pitches, and other formal interactions.
- Ensure that all documentation is professionally formatted and adheres to company standards using advanced features of Microsoft Office and Google Workspace.
Project Management:
- Assist with project management for special projects as assigned by the CEO. Coordinate with internal and external stakeholders to meet project deadlines and objectives.
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